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MARC Procedures |
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I.
MARC Officers and Representatives
A.
Correspondence. Coordination
requests, or other communications, will receive action by the appropriate
MARC officer within 30 days. If there are problems handling the request which
will require further time, the applicant will receive at least a written
acknowledgment of his letter within the 30 day period. B.
Problem Resolution. Coordination
problems not resolved by the MARC coordinators for any reason shall be
referred to the MARC Board of Directors for resolution. The Board may require
written documentation from the parties involved or the coordinators as part
of a fact-finding process prior to making a decision. Failure to provide the
information requested may adversely influence the Board’s decision. Depending
upon circumstances, the Board decision may range from a simple recommendation
to the revocation of existing coordinations. C.
Decisions. Decisions of the
Board will be presented to the MARC membership at regular meetings or by
mail. If requested, the parties involved may be permitted to present their
arguments at a regular meeting in order to allow the MARC membership to
become actively involved in the decision-making process. D.
Suspensions. The MARC Board
of Directors shall be permitted to suspend new coordination requests from any
party to a coordination dispute. For this purpose, “party to a coordination
dispute” shall include, but not be limited to, any party currently involved
in any problem resolution procedure or any party whose current operation is
not within the coordination parameters, limits, guidelines, and standards as
set forth in MARC STANDARDS. II.
Miscellaneous Issues
A.
Duplicate Coverage. The coordinator
shall have the right to deny an application for coordination to any party who
already owns or operates a repeater on the same band with the same coverage
area as that shown in the application. This rule shall not apply to
coordinations in effect at the time of its adoption. B.
Closed Repeaters. MARC will not
make a determination as to whether or not a repeater is open or closed to
access by the end user. C.
Access
Codes The
coordinator may assign an access code (CTCSS or Digital Code) to a new or
re-coordinated repeater if the applicant’s code is in conflict with and
adjacent state’s tone or digital code plan. III.
Trustees and Sponsors
A.
Reporting Changes. The sponsor
shall report any change in the operating parameters of a coordinated repeater
system—such as location, antenna height, transmitted power, sponsor, trustee,
or mailing address—to MARC as soon as possible. Notification of temporary
changes is not required if the change is for a period of less than ten (10)
days. The following types of changes will require re-coordination as well as
notification: 1. Moving the location of the repeater a distance of
more than five (5) miles from its originally coordinated location. 2. Raising the antenna more than fifty (50) percent of
its presently coordinated height above sea level or height
above average terrain, whichever is less. 3. Increasing the Effective Radiated Power (ERP) by
three (3) decibels or more. Implementing any
of these three changes prior to the completion of the re-coordination process
may be used as grounds for revocation of the repeater’s coordination. It is the responsibility of the repeater
trustee to examine and edit as necessary the Technical Data Sheet (TDS) to
reflect the operating parameters of the repeater system. Failure to
file the TDS by it’s due date may result in an incorrect or omitted entry in
the ARRL repeater directory. Failure to file a TDS for two consecutive
years may result in the loss of co-ordination. The loss of
co-ordination will be preceded by a tracked letter of intent to revoke the
repeater’s co-ordination. Adding tracking to a letter informs MARC when the letter
was delivered to the address of record. A 30-day response period will be allowed. The frequency
pair thereafter may then be made available for other co-ordination. C.
Sponsor Coordination.
The sponsor is
the holder of the coordination. If the trustee and the sponsor are different,
the trustee is designated the representative of the repeater to MARC. All
mail will be directed to the trustee at the address that he designates.
Notification of a change of trustee may be made by the sponsor. D.
MARC Inquiries. Each trustee
shall respond with answers to the inquiries of MARC concerning any
coordinated system for which he is designated as trustee. Any trustee may
volunteer his services to MARC and is encouraged to do so. E.
Interference. When a trustee
experiences interference, he is to collect valid interference data, as
defined in MARC STANDARDS, and attempt to resolve the conflict with the
trustee of the other system before requesting negotiation assistance from
MARC. F.
Provisional Coordination required update. A Trustee that receives a provisional coordination and does not send in an operational TDS within 3 months of issue of the Provisional Coordination, or have not requested a time extension, may receive a notice that their provisional coordination is about to be de-coordinated. This notice, sent by email, phone message and regular mail, (NOT registered or certified mail) will state the de-coordination of their provisional coordination will be effective in 30 days from the date of this notice.
If MARC contact information for the Trustee is not correct or there is no response within the 30-day period, the provisional coordination will be removed from the active repeaters database and recorded as de-coordinated in the records. The frequency would be immediately available to other applicants. The Trustee could re-apply but there would be no guarantee that the original frequency or any other frequency pair would be available.
If the Trustee of the coordination holder contacts MARC, within the 30 day period, issues for the delay by the Trustee to finish the repeater and submit the required TDS update can be discussed and a time extension can be granted at the discretion of the coordinator.
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Adapted from MARC Standards, REV 01
2 December 1989, as amended
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